Every inquiry gets answered, qualified, and booked into your calendar in under 60 seconds. Automatically.
We've spoken with enough brokerages to know what's really going on. If you read this and think "yeah, exactly" — you're not alone. It's not your team. It's the setup.
We build a setup where nothing slips through. Here's what it looks like:
See the flow ↓Concrete. Step by step. Exactly how it runs every day at the brokerages we're working with right now — one in Dubai, one in Berlin.
ImmoScout, Immowelt, your own site, a Meta ad, or a WhatsApp message — everything lands in a single view, automatically. No more five tabs, no more digging through inboxes.
One place for every inquiry.The AI understands what the lead is looking for, what they can afford, and how urgent it is. You get a short summary on your desk: "3-room in Mitte, up to €1,250, job change in July, probably a hot lead." You know immediately where to start.
You see who matters at a glance.Looking for: 3-room apartment, Berlin-Mitte, from July
Budget: up to €1,250 all-in · stated
Urgency: high, "by July, job change"
Match score: 0.87 against 3 listings in your portfolio
→ Recommendation: respond NOW. Best match: listing #1247.
Personal message, written the way you'd write it. With your brokerage logo, your photo, your name at the end. Right inside: two viewing-time options. Anna clicks one, the booking lands in your calendar. You did nothing. Behind the scenes it runs as an automated workflow: lead detection, routing, Calendly sync, CRM update.
Sounds personal because it is personal.Some people don't text back. Some only check WhatsApp in the evening. After a few hours of silence, the AI calls — friendly, asks what the lead is looking for, suggests a viewing time. You listen to the call later as audio, or read the summary. Technically it runs on our AI voice agent platform — ElevenLabs voice, Claude/GPT logic, Twilio telephony.
No lead just sitting there.Every few weeks Anna gets a short, personal email with three to five apartments that match her search. Your logo, your photos, your voice. She opens it, clicks one, and the system remembers what she found interesting. Next time it's even sharper.
You stay in touch without thinking about it every day.All in your budget. Available through July.
Most brokers run at least a landline, a mobile, and a WhatsApp Business number. Plus email, Immowelt messages, maybe Instagram. We pull it all together. You don't need to wonder "where was that one message from Anna?" anymore — everything's in one tool, sorted by lead.
Three weeks from setup to first booked viewing. Maria handles the first contact in German, English, and Russian, and the broker just shows up.
We have one brokerage live right now — and four more in the works.
Instead of 4–24 hours. Maria answers every inquiry in under a minute.
DE, EN, RU. Maria detects automatically and replies in the right register.
Every inquiry gets qualified, answered, and booked into the calendar. Nothing slips through.
Enter your number. Within 60 seconds our AI calls you, introduces itself as "Maria from Lehmann Brokerage", asks what you're looking for, and suggests a viewing time. Exactly what your real leads would experience at your brokerage.
Drag the three sliders to match your reality. We calculate live what you're leaving on the table every month, and what our system would likely bring in. Conservative assumptions, no miracle math.
We don't hand you a finished product and disappear. We keep working on the system with you: your ideas, your new requirements, the things you only notice after three months — all of it goes in. The CRM grows with your business.
"Can we, when a lead calls, automatically see which apartment they inquired about?" — sure. "Can we ask for reviews automatically after each viewing?" — sure. You bring the vision, we build it. No change-request bureaucracy, no 14-day waits.
What we've learned in recent months flows into your system. You know your business better than we do, we know the AI pieces better than you. Together you get something that neither an agency nor an off-the-shelf product can pull off.
Before you book a first call, here's quickly what you get from us, and what you don't. Fewer surprises at the end if both sides know what they're signing up for.
No flat number — it depends on how many channels, how many phone numbers, which integrations. Setup typically runs €6,000–15,000. On top: €250–600 per month for hosting, AI usage, and tools. You get a concrete fixed-price number after the first 30-minute call, not an estimate.
A first working system is usually live after 3 to 4 weeks. But: a CRM is never "done". We keep building with you on features and improvements — that's the part I enjoy most. We evolve it together and it gets seriously strong over time.
If your team isn't honestly using the system after six weeks of live operation, you get your money back. It's in the contract. The risk is on our side, not yours.
If your brokerage runs fine on standard workflows, those are real options. But: rigid data model, monthly licence forever, and the "AI features" are often just demoware. Our system belongs to you, and you can have it extended at any point — by us or by anyone else.
It's built exactly for that. The interface feels like a cleaner version of your Excel — tables, filters, search. At handover we do one hour of training, then there are short videos for everything. If your team isn't checking in regularly after two weeks, we built it wrong.
That's the plan. We keep building with you. If you have an idea — "can the system ask for a review automatically after each viewing?" — write to us. We reply within hours, not days. No change-request process, no separate contract.
You do. Everything runs on your accounts and your phone numbers. We set it up and keep admin access for as long as you want us to. At the end you can take us out and run everything alone, or keep us in as your "technical hand". Your call.
EU hosting wherever possible. Data-processing agreements with every provider, processing-activities register as a template. Clear rules for WhatsApp Business and voice calls — we follow them. For most brokerages this is fully covered by the standard setup.
Michal Andrzejewski, from Berlin. Years of building AI sales systems for DACH companies. Currently two CRMs running live in parallel (Dubai + Berlin). On each project I work with a network of specialists — voice engineering, compliance, design. But the core stays one contact: me. At the first call you talk directly to the developer building your system, and that doesn't change. LinkedIn for live logs from the projects.
Yes. The AI CRM is the flagship for brokers, but the underlying components ship standalone for other industries too: AI voice agents (24/7 phone answering, from €2,500 setup), workflow automation (end-to-end process automation via n8n/Make/custom, from €1,500 per project), and custom AI agents (domain-specific Claude/GPT agents with your data, from €4,000).
30 minutes on the phone or Zoom. You tell us what's annoying right now, where leads are slipping, what you wish for. We tell you honestly whether we can build it — or whether you should pass.
